Terms of Service

These Terms apply to all services provided by Proof Sourcing (“we”, “us”, “our”). By engaging our services, you agree to the terms outlined below.

1. Scope of Services

Proof Sourcing provides independent sourcing support, including (but not limited to):

  • Product definition and readiness review

  • Supplier vetting and verification

  • RFQ pack creation

  • Supplier comparison and recommendation

All services are provided on a fixed‑scope, project‑based basis, as agreed prior to commencement.

We do not act as an agent, importer, buyer, or reseller, and we do not place orders on behalf of clients.

2. No Guarantee of Outcome

While reasonable care and professional judgement are applied, sourcing outcomes depend on external factors beyond our control.

Proof Sourcing does not guarantee:

  • Commercial success

  • Product performance in use

  • Supplier behaviour after engagement

  • Pricing stability beyond quoted periods

Final decisions and responsibility remain with the client.

3. Client Responsibilities

Clients are responsible for:

  • Providing accurate and complete information

  • Approving final specifications before ordering

  • Conducting any required legal, technical, or regulatory checks

  • Managing supplier contracts, payments, logistics, and production

Proof Sourcing provides guidance and analysis only and does not provide certification or approvals.

4. Fees, Invoicing & Payment

  • Fees are agreed in advance on a fixed‑scope basis

  • An invoice is issued before sourcing work begins

  • Full payment is required prior to commencement

  • Work does not begin until payment is received

Unless stated otherwise, Proof Sourcing is not VAT‑registered and VAT is not charged. Any change to VAT status will be clearly shown on invoices.

5. Pricing Validity

All prices, estimates, and quotations are valid for 30 days unless stated otherwise.

Supplier pricing, MOQs, and lead times may change after this period.

6. Limitation of Liability

To the maximum extent permitted by law:

  • Proof Sourcing is not liable for indirect or consequential losses

  • Total liability is limited to the fees paid for the relevant service

  • We are not responsible for production defects, delays, compliance failures, or supplier disputes

Nothing in these Terms limits liability for fraud or wilful misconduct.

7. Intellectual Property

All methodologies, templates, documents, and tools provided by Proof Sourcing remain our intellectual property unless otherwise agreed.

Deliverables are provided for internal business use only and may not be resold or distributed without permission.

8. Confidentiality

All client information is treated as confidential and used solely for service delivery.

Clients agree to treat supplier data, comparisons, and recommendations provided by Proof Sourcing as confidential.

9. Data Protection (UK GDPR)

Proof Sourcing processes personal data in accordance with UK GDPR and applicable data protection laws.

Data is used only for:

  • Service delivery

  • Communication

  • Legal and accounting obligations

We do not sell or misuse personal data.

10. Third‑Party Suppliers

Proof Sourcing is not responsible for the actions, performance, or omissions of third‑party suppliers.

All supplier agreements and transactions are solely between the client and the supplier.

11. Termination

We reserve the right to decline or terminate services where:

  • Scope changes materially without agreement

  • Information provided is misleading

  • Behaviour is unreasonable or abusive

Fees are non‑refundable once work has commenced.

12. Governing Law

These Terms are governed by the laws of England and Wales.

13. Updates

We may update these Terms from time to time. The current version will always be available on our website.

Last updated: 2/4/26

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